Child Protection Conferences

A child protection conference brings together family members (and the child/ren where appropriate), supporters / advocates and those professionals most involved with the child and family to make decisions about the child's future safety, health and development. If concerns relate to an unborn child, consideration should be given as to whether to hold a child protection conference prior to the child's birth.

To bring together and analyse, in a multi-agency and multi-disciplinary meeting, all relevant information and plan how best to safeguard and promote the welfare of the child and protect them from harm. It is the responsibility of the conference to make recommendations on how organisations and agencies work together to safeguard the child in future. Practitioners and parents should be provided with clear and accurate information about the conference process to support effective planning. All practitioners should approach the work with parents and carers in line with the principles set out in chapter 1 of the guidance Working Together to Safeguard Children.

Conference tasks include:

• Appointing a lead statutory body (either local authority children’s social care or NSPCC) and a lead social worker, who should be experienced and an employee of the lead statutory body;
• Identifying membership of the core group of practitioners and family members who will develop and implement the child protection plan;
• Establishing timescales for meetings of the core group, production of a child protection plan and for child protection review meetings;
• Agreeing an outline child protection plan, with clear actions and timescales, including a clear sense of how much improvement is needed, by when, so that success can be judged clearly.

The conference chair:

• Is accountable to the Director of Children’s Services, where possible the same person should chair subsequent child protection reviews;
• Should be a practitioner, independent of operational and/or line management responsibilities for the case;
• Should meet the child and parents in advance to ensure they understand the issues, the purpose, the process, and possible outcomes of the conference;
• Should be prepared to answer questions openly;
• Should approach the work with parents and carers in line with the principles set out in chapter 1 of the guidance Working Together to Safeguard Children;
• Should consider whether members of the family network should attend and participate in the conference;
• Should ensure all participants are encouraged to contribute views independently.

 Lead practitioners should:

• Convene, attend, and present information about the reason for the conference, their understanding of the child’s needs, parental capacity, family and environmental context (including extra-familial contexts), and evidence of how the child has been abused, neglected, or exploited and its impact on their health and development;
• Analyse the information to enable informed decisions about what action is necessary to safeguard and promote the welfare of the child who is the subject of the conference;
• Share the conference information with the child and family beforehand (where appropriate);
• Prepare a report for the conference on the child and family which sets out and analyses what is known about the child and family and the local authority’s recommendation;
• Record conference decisions and recommendations and ensure action follows.

All involved practitioners should:

• Work together to safeguard the child from harm in the future, taking timely, effective action according to the plan agreed;
• Attend and present information about their understanding or the child’s needs, parental capacity, family, and environmental factors (including extra-familial contexts) and evidence of how the child has been abused, neglected, or exploited and its impact on their health and development;
• Bring their agency perspective, expertise and challenge and contribute to decisions about actual or likely significant harm and actions to address by contributing to the plan to safeguard and promote the welfare of the child who is the subject of the conference.

 Safeguarding partners should:

• Monitor the effectiveness of child protection conference arrangements.

Depending on the circumstances there are several different types of child protection conferences:

• Initial conferences;
• Pre-birth conferences;
• Transfer in conferences;
• Review conferences.

Note: All types of child protection conferences should consider not only the child who is the subject of the specific concerns but must also consider the needs of all other children in the household.

An initial child protection conference must be convened following a Section 47 enquiry to safeguard and promote the welfare of a child who is suspected of, or likely to be, suffering significant harm.

The initial child protection conference should take place within 15 working days of:

• The first strategy meeting / discussion when the Section 47 enquiries were initiated; or
• Notification by another local authority that a child subject of a child protection plan has moved permanently into the area and the NYC CSC Manager has agreed to accept the transfer.

If there is an emergency protection order (EPO) and it is decided to hold a child protection conference, the conference should, whenever possible, be held before the EPO expires.

Where a child assessment order has been made, the conference should be held immediately on conclusion of examinations and assessments.

Where there is delay, this must be reported to the children's social care manager (including reasons for the delay) and children's social care must ensure that risks of harm to the child are monitored and action taken to safeguard the child.

A pre-birth conference is an initial child protection conference concerning an unborn child. Such a conference has the same status as, and must be conducted in a comparable manner to, an initial child protection conference. The timing of the conference should be carefully considered bearing in mind the need for early action to allow time to plan for the birth.

Pre-birth conferences should always be convened where there is a need to consider if a multi-agency child protection plan is required. This decision will usually follow from a pre-birth assessment.

A pre-birth conference should be held where:

• A pre-birth assessment gives rise to concerns that an unborn child may be at risk of significant harm;
• A previous child has died or been removed from parent/s as a result of significant harm (based on the assessment);
• A child is to be born into a family or household that already has children who are subject of a child protection plan;
• An adult or child who is a risk to children resides in the household or is known to be a regular visitor (based on the assessment).

Other risk factors to be considered are:

• The impact of parental risk factors such as mental ill health, learning disabilities, substance misuse and domestic violence and abuse;
• A mother under 18 years of age about whom there are concerns regarding her ability to self-care and / or to care for the child.

All agencies involved with pregnant women, where there are concerns about the unborn child, should consider whether there is the need for an early referral to children's social care so that assessments are undertaken as early as possible in the pregnancy.

The pre-birth conference should take place as soon as practical and at least 10 weeks before the due date of delivery, so as to allow as much time as possible for planning support for the baby and family. Where there is a known likelihood of a premature birth, the conference should be held earlier.

Transfer in conferences should take place when a child who is the subject of a child protection plan, moves from the original LA area to the North Yorkshire Council area to live there permanently e.g. for a period of more than 3 months. Children's social care, designated health professionals and the police should be notified promptly.

The transfer in conference should receive reports from the original LA, and the original authority should be invited to attend the conference which should take place within 15 working days of the notification. Such a conference has the same status and purpose, and must be conducted in a comparable manner to, an initial child protection conference.

Note:

• It is the responsibility of the Children's Social Care Team Manager to decide to accept a transfer from another LA – this will be judged on whether the move is deemed to be permanent or not;
• The child and all actions to ensure the safety and welfare of the child remains the responsibility of the original LA until the transfer in ICPC is held. However the NYC Manager may agree to assist the original LA by undertaking welfare visits;
• If an incident occurs that endangers the child while in the NYC area, NYC staff and police must respond to the incident and take action as necessary to ensure the safety and welfare of the child and notify the child's home LA;
• Queries/Complications regarding transfer in or transfer out Child Protection Conferences may be discussed with an NYC IRO Manager.

Child Protection Review Conference

The review conference procedures for preparation, decision-making and other procedures should be the same as those for an initial child protection conference. The purpose is to review whether the child is continuing to suffer or is likely to suffer significant harm; to review developmental progress against child protection plan outcomes; to consider whether the child protection plan should continue or should be changed.

Lead practitioners should:

• Attend and lead the organisation of the conference;
• Determine when the review conference should be held within three months of the initial conference, and thereafter at maximum intervals of six months;
• Provide information to enable informed decisions about what action is necessary to continue to safeguard and promote the welfare of the child, and the effectiveness and impact of action taken so far;
• Share the conference information with the child and family beforehand, where appropriate, and ensure that they understand the information provided;
• Approach work with parents and carers in line with the principles set out in chapter 1 of Working Together to Safeguard Children;
• Engage the family network where this is appropriate to support the child. If there is family group decision-making, such as a family group conference, parents and family networks should have the opportunity to prepare for it in advance;
• Record conference outcomes;
• Decide whether to initiate family court proceedings (all the children in the household should be considered, even if concerns are only expressed about one child) if the child is considered to be suffering significant harm.

 All involved practitioners should:

• Attend, when invited, and provide details of their involvement with the child and family;
• Produce reports for the child protection review. This information will provide an overview of work undertaken by family members and practitioners and evaluate the impact on the child’s welfare against the planned outcomes set out in the child protection plan;
• Approach work with parents and carers in line with the principles set out in chapter 1 of Working Together to Safeguard Children;
• Be sufficiently skilled and experienced to prepare for and engage with the review, and able to critically assess and challenge their own and other’s input.

The first child protection review conference should be held within 3 months of the date of the initial child protection conference.

Further reviews should be held at intervals of not more than 6 months for as long as the child remains the subject of a child protection plan. If the initial conference was a pre-birth conference the review conference should take place within 1 month of the child's birth or within 3 months of the date of the pre-birth conference, whichever is sooner. Subsequent review conferences should take place within 6 months thereafter.

All review conferences should consider the timescales to meet the needs and safety of the child. An infant or child under the age of 5, where there are serious concerns about the levels of risk might require the timescales to be shorter than those set above. The decisions should reflect the circumstances of the child and the impact on the child of the concerns rather than any agency constraints.

Reviews should be brought forward where / when:

• Child protection concerns relating to a new incident or allegation of abuse have been sustained;
• There are significant difficulties in carrying out the child protection plan;
• A child is to be born into the household of a child or children already subject of child protection plans;
• An adult or child who poses a risk to children is to join, or commences regular contact with, the household;
• There is a significant change in the circumstances of the child or family not anticipated at the previous conference and with implications for the safety of the child;
• A child subject of a child protection plan is also looked after by the local authority and consideration is being given to returning them to the circumstances where care of the child previously aroused concerns (unless this step is anticipated in the existing child protection plan);
• The core group believe that an early consideration of the continuing need for a child protection plan should be considered.

See also: Flowchart 5: Action Following a Strategy Meeting and Flowchart 6: What Happens After the Child Protection Conference.

Children, who are already in care will not usually be the subject of child protection conferences, though they may be the subject of a Section 47 enquiry. The circumstances in which a child who is in care may be considered for a child protection conference or may be subject to a child protection plan can vary. The care plan and placement plan for a child who is in care (whether there are proceedings pending an outcome, an interim care order or a care order in place) should provide the means to safeguard the child. The care plan and placement plan should be reviewed and updated regularly and in response to new information or concerns about the welfare of the child.

If it is proposed that a child subject to a care order should be returned to their birth family / returned home, the members of the statutory Child in Care Case Review (see The Children Act 1989 Guidance and Regulations Volume 2: Care Planning, Placement and Case Review) when considering the proposal for a return home must decide and record whether an initial child protection conference should be convened prior to the change. If the decision of the Review is that an initial child protection conference should be convened, the child's social worker must request it to take place within 15 days of the case review decision. This should be exceptional in that the LA should not normally consider returning a child to circumstances where they may be at risk of suffering significant harm which would require a child protection plan to coordinate plans to ensure their safety.

A child looked after under Section 20 of the Children Act 1989, who has been or is about to be returned to a parent's care about whom there are concerns in terms of safeguarding the child's welfare, may be subject of a Section 47 enquiry and a child protection conference. See The Children Act 1989 Guidance and Regulations Volume 2: Care Planning, Placement and Case Review and the Practice Guidance for the use of Section 20 Provision in The Children Act 1989 in England and the equivalent Section 76 of The Social Services and Well-being (Wales) Act 2014.

If a parent removes or proposes to remove a child looked after under Section 20 from the care of the local authority and there are serious concerns about that parent's capacity to provide for the child's needs and protect them from significant harm, the social worker must discuss the case with the social care manager, who will make a decision about whether a child protection enquiry should be initiated. If a child protection enquiry is initiated, the reasons for this must be clearly recorded on the child's record and may lead to an initial child protection conference. Any plan should be based on the child's welfare needs and avoid delay. In these circumstances, the social worker and manager should consider whether legal action is required to protect the child.

Children with Child Protection Plans who become Children in Care

If a child subject of a child protection plan becomes looked after under Section 20, their legal situation is not permanently secure and the next child protection review conference should consider the child's safety in the light of the possibility that the parent can simply request their removal from the local authority's care. The child protection review conference must be sure that the Child in Care Plan and placement plan provide adequate security for the child and sufficiently reduces or eliminates the risk of significant harm identified by the initial child protection conference.

If a child ceases to be subject of a child protection plan as a result of a decision at a child protection review conference, and the parent then unexpectedly requests the return of the child from the local authority's care, the social worker and manager should discuss the need for an initial child protection conference. The social worker must record the reasons for the decision whether or not to hold a conference.

If a court grants a Care Order in respect of a child who is subject of a child protection plan, the subsequent child protection review conference must make an assessment about the security of the child, considering issues such as time child spend with their families and the Child in Care Plan for the child. If the care plan for the child involves remaining in or returning to the family of origin, the child protection review conference should give careful consideration to whether the child can be adequately protected through the framework of the child care reviews.

Where a child who is in care remains the subject of a child protection plan there must be a single plan and a single planning and reviewing process, led by the Independent Reviewing Officer (IRO). This means that the timing of the review of the child protection aspects of the care plan should, as far as possible, be the same as the review under The Children Act 1989 Guidance and Regulations Volume 2: Care Planning, Placement and Case Review (also see the IRO Handbook) and the accompanying statutory guidance Putting Care into Practice. This will ensure that up to date information in relation to the child's welfare and safety is considered within the review meeting and informs the overall care planning process.

Consideration should be given to whether the criteria continue to be met for the child to remain the subject of a child protection plan and consideration to bring forward a Review conference should be addressed. Significant changes to the care plan should only be made following the Child in Care Review.

In North Yorkshire, the child's IRO who chairs the Child in Care Reviews should also chair the Child Protection Conference where a child in care remains the subject of a child protection plan despite there being:

• Different requirements for independence of the IRO function compared to the chair of the child protection conference; and
• A requirement for the child protection conference to be a multi-agency forum while children for the most part want as few external people as possible at a review meeting where they are present;
• Consideration can be given to holding the Child in Care Review elements of the meeting in separate parts in order to meet the wishes of the child regarding the arrangements for the Child in Care Review.

This should be decided on an individual case basis and managed to ensure effective planning and the full participation of the child as appropriate to their wishes and needs. Where it is not possible for the Child in Care's IRO to chair the child protection conference the IRO will attend the child protection review conference.

Key agencies are considered to be Police, Health and Children's Social Care representatives. However other agencies may also be considered to be key to the planning for individual children and young people depending on the circumstances of the child and the involvement of agencies with them and their family. This will be determined by the chair of the Child Protection Conference and the child's Social Worker.

Police, Health and Children's Social Care representatives must be invited to and attend Initial Child Protection Conferences to provide information about the child and their family, contribute to the assessment of strengths and risks and contribute to multi-agency plans that meet the needs of the child. The responsibility for determining the appropriate representative for agencies rests with the individual agencies however, those attending an Initial or Review Child Protection Conference should include a decision maker on behalf of their organisation. 

Where a key agency may not have significant information concerning the child or their family they will still be expected to attend the meeting to contribute and to advise and support the conference according to the area of their professional expertise.

Where sexual, criminal, County Lines or other forms of exploitation or risk of exploitation of the child is present or suspected, key agencies, including Police, must be invited to and attend Review Child Protection Conferences to contribute to the identification of risk, assessment of risk and making multi-agency plans to manage the risks to those children identified as being at risk of child exploitation. This should include recognising existing strengths in the family and identifying family and wider networks that can support the immediate family and their children in working with agencies to manage risk and disrupt risky behaviours.

Professionals who are invited but unable to attend for unavoidable reasons should:

• Inform the conference administrator;
• Submit a written report; and
• Arrange for a well-briefed agency representative to attend and speak to the report;
• Agencies are expected to share a report about the child and family in written form with the family and other agencies as appropriate, prior to the conference, whether or not they are able to attend the conference. See Section 7, Information for the Conference.
• Reports to Review Child Protection Conferences (RCPCs) should be shared with families at the core group held before the RCPC

IRO Managers should be notified without delay of the non-attendance of key agencies at Child Protection Conferences that are considering risk of child exploitation.

Professionals who are invited but unable to attend for unavoidable reasons should:

• Inform the conference administrator;
• Submit a written report; and
• Arrange for a well-briefed agency representative to attend and speak to the report;
• Agencies are expected to share a report about the child and family in written form with the family and other agencies as appropriate, prior to the conference, whether or not they are able to attend the conference. See Section 7, Information for the Conference;
• Reports to Review Child Protection Conferences (RCPCs) should be shared with families at the core group held before the RCPC.

Babies and young children should not normally be present during the conference as they will cause distraction from the focus of the meeting. Parents should be assisted to make arrangements for their care where necessary.

The location and timing of the conference should be planned to ensure maximum attendance from key attendees. Conferences should not be scheduled for times when parents will be busy looking after children at home (e.g. after the end of the school day). Wherever possible, children's social care should provide parents with the opportunity to utilise appropriate day care for their children to enable their attendance at the conference.

Children's social care is responsible for taking into account health and safety issues and security arrangements when planning each conference. See also Section 5, Exclusion of Family Members from a Conference.

Advances in technology make the recording of meetings and other conversations e.g. via smart phones much more easily available to individual service-users. This may be simply because they wish to have a verbatim record of the conversation to refer back to, or because they have difficulties in following or recalling conversations. They may, however, seek to use the recording for other purposes such as admission into evidence in family court proceedings, or even for wider broadcast.

This may arise in the context of child protection/safeguarding meetings, private law or public law proceedings, and may involve recording of conversations between parents, between parents and professionals, conversations between parents and children or discussions in meetings.

The recording could take place overtly or covertly.

There are no specific legal restrictions on the recording of face-to-face conversations, whether this is overt or covert. Thus, whilst good practice would suggest that advance consent should be sought for any planned recording, a blanket ban on recording is unlikely to be lawful.

This is not a clear-cut area, and legal advice must be sought as appropriate. Practitioners should be mindful that covert recording may be taking place, and should endeavour to ensure that they do not make statements during 'private' conversations which they would not be prepared to hear produced as evidence in court.

If the scale or style of recording is excessive, oppressive or disproportionate, then this may cross a threshold. For example, a parent recording their questioning of the child in a manner which is oppressive may in fact be evidence of possible emotional abuse of the child by that parent.

Where the making of an audio or video record of a child protection/safeguarding meeting is proposed then this request should be considered by an LA senior manager who will consult participating agency managers and others as required, in the light of up-to-date local policy and legal advice.

In the case of child protection conferences the Conference Chair should determine the response in consultation with Conference members and/or by taking legal advice. For Core Group meetings the chair, often an LA Manager, or Lead social worker will determine the response.

In considering the request by any party, it should be ensured that agreeing to such a request will not impact on the quality of the information-sharing and discussion, or compromise the decision-making with regard to the safeguarding of the child. The interests of the child must be the primary concern and confidentiality must be observed.

Whilst the recording itself may well be legitimate, there may be restrictions on its use.

If a party seeks to admit such material into court proceedings, then it is at the discretion of the court whether to allow this or not. Such evidence will only be admitted if it is relevant to the issues in the case and not, for example, in furtherance of a personal grievance by a parent against a social worker.

The Data Protection Act 2018 does not apply to the processing of personal data by an individual in the course of a purely personal or household activity. However, the scope of this provision in the context of recording is not clear. Jackson J in M v F (Covert Recording of Children) [2016] EWFC 29 expressed the view that a similar exemption contained in the previous Data Protection Act (1998) was intended to protect normal domestic use, and would not cover the covert recording of individuals, and particularly children, for the purpose of evidence-gathering in family proceedings and Ward of Court proceedings.

Wider distribution of any material recorded as part of a child protection conference, for example, making such recordings available via the internet, would be in contravention of the UK General Data Protection Regulations and the Data Protection Act 2018. Such recordings are likely to contain information (including possible 'sensitive personal information') relating to third parties, and the distribution of such information so as to enable those third parties to be identified would be in breach of data protection legislation. If the issues in question are the subject of ongoing court proceedings, then there is also a possible contempt of court.

Child Protection Conference Chairs should advise conference attendees of this prior to the start of the meeting.

A clear process should be in place for dealing with requests to record meetings/conversations or for situations where it seems likely that covert recording is taking place or is likely to take place. It is preferable for this to be addressed with all service-users at an early stage, rather than waiting until the situation arises at the start of a meeting. The process should set out how the request should be made, who will consider the request and how far in advance of the meeting the request should be made. It should also make clear to the service-user the limitations upon the use of the recorded material, e.g. that it can only be used in relation to the ongoing family proceedings/child protection processes and cannot be broadcast more widely. The service-user will preferably be invited to sign to indicate their agreement to and understanding of these limitations.

It is important that each such request is considered on its own merits. If the decision-maker is minded to refuse the request, then legal advice should be sought.

Child Protection Conference chairs should discuss potential issues in this respect with an IRO Manager or, in their absence, with the Safeguarding Unit Manager.

As a minimum quorum, at every conference there should be attendance by local authority children's social care and at least two other professional groups or agencies, which have had direct contact with each child who is the subject of the conference. In addition, attendees may also include those whose contribution relates to their professional expertise or responsibility for relevant services. In exceptional cases, where a child has not had relevant contact with three agencies (that is, local authority children's social care and two others), this minimum quorum may be breached.

In exceptional circumstances, the Chair may decide to proceed with the conference despite lack of agency representation. This would be relevant where:

• A child has not had relevant contact with three agencies (e.g. pre-birth conferences);
• Sufficient information is available from the relevant agencies; and
• A delay will be detrimental to the child.

Where an inquorate conference is held, an early review conference should be arranged. The Chair must ensure that the reasons for proceeding with the conference and any arrangements to safeguard the child in the meantime are noted in the conference records.

Child Protection Plans will not normally be ended at an inquorate conference unless the Chair of the Conference believes that there is sufficient information available regarding the safety and welfare of the child so that a safe judgement regarding significant harm can be made. This should be clearly set out in the written record of the meeting.

The primary questions to be addressed are:

• Does the child have sufficient understanding of the process?
• Have they expressed an explicit or implicit wish to be involved?
• What are the parents' views about the child's proposed presence?
• Is inclusion assessed to be of benefit to the child?

The test of 'sufficient understanding' is partly a function of age and partly the child's capacity to understand. The following approach is recommended:

• A (rebuttable) presumption that a child of less than 12 years of age is unlikely to be able to be a direct and/or full participant in a forum such as a child protection conference;
• A presumption (also rebuttable by evidence to the contrary) that from the age of twelve and over, a child should be offered such an opportunity.

A declared wish not to attend a conference (having been given such an explanation) must be respected.

Consideration should be given to the views of and impact on parent/s of their child's proposed attendance.

Consideration must be given to the impact of the conference on the child (e.g. if they have a significant learning difficulty or where it will be impossible to ensure they are kept apart from a parent who may be hostile and / or attribute responsibility onto them). Consideration must be given in particular to the extent to which it is appropriate for a child to hear details of a parent's personal difficulties and a parent's view about this must be respected.

In such cases, energy and resources should be directed toward ensuring that, by means of an advocate and / or preparatory work by a social worker, the child's wishes and feelings are effectively represented.

Direct involvement of a child in a conference

In advance of the conference, the Chair and social worker should agree whether:

• The child attends for all or part of the conference, taking into account confidentiality or parents and / or siblings;
• The child should be present with one or more of their parents;
• The Chair meets the child alone or with a parent prior to the meeting.

If a child attends all or part of the conference, it is essential that they are prepared by the social worker or independent advocate who can help them prepare a report or rehearse any particular points that the child wishes to make.

Provision should be made to ensure that a child who has any form of disability is enabled to participate.

Consideration should be given to enabling the child to be accompanied by a supporter or an advocate. See contact details for National Youth Advocacy Service (NYAS).

Indirect contributions when a child is not attending

Indirect contributions from a child should, whenever possible, include a pre-meeting with the conference Chair.

Other indirect methods include written statements, e-mails, text messages and recorded comments prepared alone or with independent support, and representation via an advocate.

Childcare professionals should all be able to represent a child's views and a particular responsibility falls upon the social worker to do so. It is more important that the child feels involved in the whole process of child protection assessment rather than merely receiving an invitation to the conference.

See Good Practice Supporting the Voice of the Child Procedure.

Children's social care should provide all conferences with a written report that summarises and analyses the information obtained in the course of the assessment undertaken in conjunction with the child protection enquiries under Section 47 of the Children Act 1989 and information in existing records relating to the child and family. Reports to Review conferences should include a clear analysis of the implementation and progress of the child protection plan including any new information or obstacles to implementation.

Where decisions are being made about more than one child in a family the report should consider the safeguarding needs of each child.

The record of the assessment by the social worker should form a part of the report.

The conference report should include information on the dates the child was seen by the social worker during the course of the Section 47 enquiries, if the child was seen alone and if not, who was present and for what reasons.

All children in the household need to be considered and information must be provided about the needs and circumstances of each of them, even if they are not the subject of the conference.

The report should be provided to parents and older children (to the extent that it is believed to be in their interests) at least 2 working days in advance of the initial conferences and a minimum of 5 working days before review conferences to enable any factual errors to be corrected and the family to comment on the content.

The report should be available to the conference Chair at least 2 working days prior to the initial conference and 5 working days in advance of the review conference.

Information by all agencies about their involvement with the family should be submitted in a written, legible and signed report for the conference. The report should be available to the conference Chair and other attendees 2 working days in advance of the conference and 5 working days for a review conference. All agencies should have a conference report proforma available on the North Yorkshire LSCP website. The report should be discussed with the child, if appropriate and the family prior to the conference (to the extent that it is believed to be in their interests).

Children and family members should be helped in advance to consider what they wish to convey to the conference, how they wish to do so and what help and support they will require (e.g. they may choose to communicate in writing, by tape or with the help of an advocate).

See contact details for National Youth Advocacy Service (NYAS).

Families may need to be reminded that submissions need to be sufficiently succinct to allow proper consideration within the time constraints of the child protection conference.

See Section 4, Involving Children and Family Members and North Yorkshire LSCP guidance.

In North Yorkshire Child Protection Conferences are chaired by Independent Reviewing Officers who also chair Child in Care Reviews. They must not have or have had operational or line management responsibility for the case. Wherever possible, the same person should also chair subsequent child protection reviews in respect of a specific child. Independent Reviewing Officers who have had the necessary training and experience can also chair child protection conferences.

If a decision is made that a child requires a protection plan to safeguard their welfare, the Chair should ensure that:

• The risks to the child are stated and what is needed to change is specified;
• A qualified social worker is identified as a Lead social worker to develop, co-ordinate and implement the child protection plan;
• A core group is identified of family members and professionals;
• A date is set for the first core group meeting within 10 working days of the initial conference and timescales set for subsequent meetings;
• A date for the child protection review conference is set;
• The outline child protection plan is formulated and clearly understood by all concerned including the parents and, where appropriate, the child.

If the conference determines that a child does not need the specific assistance of a protection plan but does need help to promote their welfare, the Chair must ensure that:

• The conference draws up a child in need plan or makes appropriate recommendations for a plan;
• The conference considers any local protocols in place referred to as 'step down procedures' or Family Group Conference processes.

The conference should consider the following question when determining whether a child requires a multi-agency child protection plan:

• Has the child suffered significant harm? and
• Is the child likely to suffer significant harm in the future?

The test for likelihood of suffering harm in the future should be that either:

• The child can be shown to have suffered maltreatment or impairment of health or development as a result of neglect or physical, emotional or sexual abuse, and professional judgement is that further ill-treatment or impairment is likely; or
• A professional judgement, substantiated by the findings of enquiries in this individual case or by research evidence, predicts that the child is likely to suffer maltreatment or the impairment of health and development as a result of neglect or physical, emotional or sexual abuse.

If a child is likely to suffer significant harm, then they will require multi-agency help and intervention delivered through a formal child protection plan.

The primary purposes of this plan are to:

• Ensure the child is safe from harm and prevent them from suffering further harm;
• Promote the child's health and development; and
• Support the family and wider family members to safeguard and promote the welfare of their child, provided it is in the best interests of the child.

If a decision is taken that the child has suffered, or is likely to suffer Significant Harm and hence in need of a Child Protection Plan, the Chair should determine which category of abuse or neglect the child has suffered or is likely to suffer. The category used (that is physical, emotional, sexual abuse or neglect, see Recognising Abuse and Neglect Procedure for definitions) will indicate to those consulting the child's social care record the primary presenting concerns at the time the child became the subject of a Child Protection Plan. One category of plan should be used to represent that primary presenting concern. More than one category of plan should only be used in exceptional circumstances.

The need for a protection plan should be considered separately in respect of each child in the family or household.

Where a child is to be the subject of a child protection plan, the conference is responsible for recommendations on how agencies, professionals and the family should work together to ensure that the child will be safeguarded from harm in the future. This should enable both professionals and the family to understand exactly what is expected of them and what they can expect of others.

The outline plan should:

• Describe specific, achievable, child-focused outcomes intended to safeguard each child. It should be made clear, in plain language, what needs to change and in what time scale for the child;
• Describe the types of services required by each child (including family support) to promote their welfare;
• Set a timescale for the completion of the assessment, if appropriate;
• Identify any specialist assessments of each child and the family that may be required to ensure that sound judgements are being / can be made on how best to safeguard each child and promote their welfare;
• Clearly identify roles and responsibilities of professionals and family members, including the nature and frequency of contact by professionals with children and family members;
• Identify the resource implications for each agency as far as possible and determine the agency representation, who can commit agency resources, to the first core group meeting;
• Lay down points at which progress will be reviewed, the means by which progress will be judged and who will monitor this;
• Develop a robust contingency plan to respond if the family is unable to make the required changes or if an element of the plan does not work, and the child continues to be at risk of significant harm (e.g. recommend the consideration of legal action and the circumstances which would trigger this);
• The child protection plan should clearly and succinctly show what is intended by the provision of a service or assessment, what behaviours or circumstances are intended to be changed and in what time scale. A list of services does not normally constitute a child protection plan.

The conference should use the same decision-making process to reach a judgement for when a protection plan is no longer needed. This includes situations where other multi-agency planning might need to replace a protection plan.

child may no longer need a protection plan if:

• A review conference judges that the child is no longer likely to suffer significant harm and no longer requires safeguarding by means of a child protection plan;
• The child has moved permanently to another local authority when a protection plan can only cease after the receiving authority has convened a transfer child protection conference and confirmed in writing responsibility for case management;
• The child has reached 18 years of age, has died or has been judged to have permanently left the UK, when their name can be removed.

It is permissible for the Child Protection Conference chair to agree the discontinuing of a child protection plan without the need to convene a Child Protection Review Conference only when:

• One or other of the latter two criteria in the paragraph above are satisfied; and
• The chair has consulted with relevant agencies present at the conference that first concluded that a Child Protection Plan was required. This may have been agreed at the previous conference in which case a confirmatory letter should be sent to all attendees. If this has not previously been agreed the IRO Child Protection Conference chair may write to all attendees of the previous conference outlining the change in the child's circumstances and the proposal to end the child protection plan. Agencies should be given at least ten working days in which to respond with their view. If all are in agreement then the child protection plan may be ended. If there is dissent to the proposal, an RCPC should be arranged to take place as soon as possible.

When the process carried out at in the paragraph above is followed, the consultation with other agencies and the decision to discontinue the Child Protection Plan must be clearly recorded in the children's social care child's record.

When a child is no longer subject of a Child Protection Plan, notification should be sent, as a minimum, to the agencies' representatives who were invited to attend the initial conference that led to the plan.

When a child protection plan is discontinued, the social worker must discuss with the parents and child/ren what services might be needed and required, based on the re-assessment of the needs of the child and family. A Child in Need/Early Help Plan should be developed for any continuing support. The plan should be reviewed at regular intervals of no more than every 6 months.

The outline plan, signed by the conference Chair, should be sent together with the decision letter, to all those who attended or were invited to the conference, including the parents and where appropriate the child, within 1 working day of the conference. The letter should give details of conference decisions and recommendations, the name of the social worker and details about the right to complain. Safety concerns should be considered when sending any documents to parents particularly in cases involving domestic violence and abuse.